Administrative and Finance Assistant at UNFPA project

The projects aim at supporting Government in its effort to scale up progress of the national response to domestic violence through increasing effectiveness and sustainability of existing systems of legal and social support provision for those affected by domestic violence; institutionalising the model of intersectoral coordination and model of comprehensive work with male-aggressors; building capacity and increasing role of NGOs in diminishing society tolerance towards domestic violence; ensuring shift of public opinion towards zero tolerance for violence against women through information campaign and targeted work with media.

Under the general guidance of the Assistant Representative and direct supervision of the UNFPA Programme Associate, the Project Manager coordinates the work of project team ensuring the planning, implementation, monitoring and evaluation of project activities in accordance with UNFPA rules and procedures as well as donors’ requirements. He/she is responsible for achievement of project’s objectives and quality management throughout the project life cycle.
 

• Assume responsibility for meeting the financial delivery targets set out in the agreed Work Plans ensuring UNFPA rules and procedures application;

• Assist in preparing and managing project budgets, monitor and analyse projects accounts/transactions in accordance with the projects budgets, logical frameworks and Work Plans;

• Provide assistance in monitoring of project financial performance for core and non-core resources. Perform remedial actions as advised by the Project Manager and CO Admin/Finance Associate;

• Prepare proposals and manage project budget revisions;

• Establish and maintain organized filling system for all financial records;

• Verify the requests for advance of funds and itemized cost estimates from the Implementing Partners for their compliance with the approved Work Plan and budget;

• Verify FACE forms submitted by the Implementing Partners for their accuracy and compliance with the approved Work Plan and budget; negotiate all necessary corrective steps with the Implementing Partners;

• Prepare quarter NEX reconciliation reports;

• Report projects funds utilization using different reporting modality as requested by donors and UNPFA procedures, keeps related records for audit requirements;

• Ensure proper administration and utilization of projects resources in accordance with national execution procedures;

• Prepare and submit payment documents to UNFPA CO;

• Manage project recruitment and selection process applying best practice HR tools and mechanisms;

• Make necessary arrangements for the local and international travels foreseen within the frames of the project;

• Maintain up-to-date project inventory;

• Manage project procurement following UNFPA procurement rules and procedures

• Ensure proper logistics support to any events and training activities envisaged by the project’s working plan;

• Carry other duties as required by the Project Manager

Values:

• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing cultural diversity
• Embracing change

Core Competencies:

• Achieving results
• Being accountable
• Developing and applying professional expertise/ business acumen
• Thinking analytically and strategically
• Workings in teams/ managing ourselves and our relationships
• Communicating for impact

 Managerial Competencies:

• Providing strategic focus
• Engaging internal/ external partners and stakeholders
• Leading, developing and empowering people/ creating a culture of performance
• Making decisions and exercising judgment

Functional Skill Set:

• Advocacy/ Advancing a policy-oriented agenda
• Leveraging the resources of national governments and partners/ building strategic alliances  
• and partnerships
• Delivering results-based programme
• Internal and external communication and advocacy for results mobilization

• University Degree preferably in Finance, Economics, Management or other related field
• At least 5 years of relevant experience in providing financial and administration support services
• Experience in projects funded by international donors is highly desirable;
• Good command of English, Russian and/or Belarusian;
• Experience in the usage of computers and office software packages (MS Office, Excel, e-mail, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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